The Meeting Rooms of the
Chester Library may be reserved for public gatherings when not being used
for Library programs. Permission to use the Library Meeting Rooms in no
way implies Library sponsorship or endorsement of any group or its
program.
The Library Director reserves the right to cancel or suspend a room reservation if the reservation conflicts with a Library sponsored program. The Library staff will make every effort to accommodate the meeting group at a different time.
The rooms are available to
not-for-profit groups only.
The Larison Room may be
used by groups of 10-70 persons. Groups with less than 10 persons may
reserve the Group Study Room.
The Larison Room is
available for use until 11:00 pm daily and must be reserved in advance. If
the room is used when the Library is closed, it is the responsibility of
the using group to turn out the lights and securely lock the door. If the
room is to be used on a day when the Library is closed, the designated
representative will obtain the key from the Circulation Desk on the
preceding day. The key is to be left in the book return
at the Library's main entrance upon leaving. Food and non-alcoholic beverages are permitted. No food is to be
left in the room. Smoking is prohibited in the Library building.
The Group Study Room is
available only during the hours the Library is open. The room may not be
used for longer than 3 hours per booking. No food or beverages are
allowed.
Meetings
may not disrupt the use of the Library by others.
All meeting room
applications must be signed by a
Chester
resident twenty-one (21) years of age or older. One adult twenty-one (21)
years or older must be in attendance when minors use the Meeting Rooms.
Solicitation of money
(including admission charges, dues, donations or sales) is prohibited.
Preparation of the room
for the meeting and clean-up following the meeting are the
responsibilities of the group requesting the use of the room. The group
will also be responsible for any damage to Library property, including
carpet cleaning if necessary.
Groups are responsible for
notifying the Library of cancellation of any meeting or program.
The group must furnish all
supplies and materials needed. The Library cannot undertake to care for or
store any material for groups using the meeting rooms.
The Library staff will not
be responsible for the supervision of children while adults are attending
meetings.
Meetings do not have to be
open to the public. A Library staff member may be present at any time
during any meeting.
Any advertising or
publicity for a program must include the phrase “not a Library-sponsored
activity.”
Written or electronic
application for use of the Meeting Rooms must be submitted to the Director
for approval or disapproval prior to the time of the meeting, but not more
than twelve (12) months in advance. It is suggested that groups not
request space for more than one time period per month. All applications
must be approved by the Library Director and will be considered in the
order of their receipt.
The Library Board of
Trustees reserves the right to cancel or suspend any permission granted to
any group or organization that violates these regulations.
The Library Board of
Trustees reserves the right to waive regulations at its discretion.
Adopted by the Board of Trustees on 3/10/04, modified 1/4/12
